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October 28, 2021 City Council Regular Meeting
17. Authorize the City Manager to Execute a Contract Modification for up to $100,000 for Lot Clearing Services for the Remainder of 2021 and a Contract Renewal for up to $350,000 for 2022 with Beers Housing, Inc. This contract is used when property owners fail to respond to notices of violations. Lot clearing includes mowing and cutting of vegetative growth. 20% DBE goal, including 10% LDBE
Strategic Priority
Good Government

Recommend approval of Contract Modification No. 1 for up to $100,000 and the annual contract renewal (FY2022) for up to $350,000 for lot clearing to Beers Housing, Inc. (608 Mauldin Drive, Woodstock, GA)(D).

The Code Compliance Department reached the original spending limit of $250,000 at the end of September 2021 with several more months of the growing season remaining this year. Increasing the spending limit and renewing this contract will allow the Code Compliance Department to cut and clean lots when property owners fail to respond to Notices of Violations. Lot clearing includes mowing, cutting,removing and properly disposing of all vegetation and debris, including such items as appliances, furniture, household items, tires, discarded construction or building materials, and other discarded debris in violation of the City code.

The method used for this procurement was the Bid for an annual contract with three additional twelve-month renewal options. The original contract term is from June 21, 2019, through December 31, 2020. This is the second contract renewal. The contract term will expire on December 31, 2022.

The original contract was approved by Council on June 20, 2019, in the amount of $120,000. On September 24, 2020, City Council approved the renewal contract for an amount up to $250,000. Contract modification No. 1 would raise the amount of the renewal contract from $250,000 to $350,000.

(D) Indicates non-local, non-DBE business.



Kevin Milton, Director Code Compliance
Financial Impact
Expenditure of $100,000 from the General Fund 2021. Expenditure of $350,000 from the General Fund 2022
Review Comments
Exhibit 1: Funding Verification - Lot Clearing
Exhibit 2: Purchasing Notes - Lot Clearing
Agenda Plus