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October 23, 2025 City Council Regular Meeting
Title
18. Authorize the City Manager to Execute a Contract for "As-Needed" Mechanical, Electrical and Plumbing (MEP) Engineering Services to Pond and Company (LOCAL) in the Amount of $300,000. (Capital Projects)
Strategic Priority
GOAL 4:  Develop World Class Livable Environment & Infrastructure
Description

This is to award an annual contract for Mechanical, Electrical, and Plumbing (MEP) Engineering Services to Pond and Company (LOCAL) in the amount of $300,000. The City of Savannah has ongoing needs for MEP engineering services, particularly regarding condition and capacity assessments of its systems, including but not limited to HVAC systems, elevators, fire sprinklers, fire alarms, switch gears, and other systems in existing facilities and several other critical systems for City facilities. There is also a need for assistance in design reviews and third-party advice during construction activities, as well as MEP design for projects.  

The RFP was advertised, opened, and reviewed. A pre-proposal conference was conducted and one vendor attended.  Four proposals were received with two responsive vendors who were evaluated and scored based on qualifications, experience, references, L/DBE participation, and fees.  The contract term will be one year from date of Council approval and will also include four annual renewal options. Delivery: As needed. Terms: Net 30 days.  

​ ​The responsive proposers were:  

​​​​​Pond & Company (Savannah, GA) (B) $178.05 (Avg. Hr. Rate) – Highest Ranked 

​​Raymond Global, Inc. (Savannah, GA) (A) $160.63 (Avg. Hr. Rate)        ​  

​(A) = Local, DBE Owned Business    

​(B) = Local, Non-DBE Owned Business     

 

Recommendation

Approval

Contact
Cristy Lawrence, Senior Director, Capital Projects
Financial Impact
Expenditure of $300,000 from the Capital Improvement Fund
Review Comments
Attachments
Exhibit 1: Funding Verification - Mechanical, Electrical and Plumbing Engineering Services.pdf
Exhibit 2: Purchasing Notes - Mechanical, Electrical and Plumbing Engineering Services.pdf
Agenda Plus