Agenda Plus - 20. Authorize the City Manager to Execute a Contract for Holiday Decorations with Jubilee Decor, LLC in an Amount Not to Exceed $76,814. This procurement is aimed at enhancing the City's festive atmosphere during the holiday season, fostering community spirit, and creating a welcoming environment for residents and visitors alike. The use of high-quality, weather-resistant decorations will ensure durability and longevity, allowing for their display throughout multiple seasons, even in varying weather conditions. (Special Events)

November 7, 2024, City Council Regular Meeting

Title
20. Authorize the City Manager to Execute a Contract for Holiday Decorations with Jubilee Decor, LLC in an Amount Not to Exceed $76,814. This procurement is aimed at enhancing the City's festive atmosphere during the holiday season, fostering community spirit, and creating a welcoming environment for residents and visitors alike. The use of high-quality, weather-resistant decorations will ensure durability and longevity, allowing for their display throughout multiple seasons, even in varying weather conditions. (Special Events)

Strategic Priority
Good Government

Description

This annual contract is for the procurement of holiday decorations from Jubilee Décor, LLC in an amount not to exceed $76,814. The Special Events, Film, and Tourism Department will use the holiday decorations, including outdoor bows, wreaths, and garlands, to decorate the City. This purchase is aimed at enhancing the City's festive atmosphere during the holiday season, fostering community spirit, and creating a welcoming environment for residents and visitors alike. The use of high-quality, weather-resistant decorations will ensure durability and longevity, allowing for their display throughout multiple seasons, even in varying weather conditions.

The bid was advertised, opened, and reviewed. The contract term expires on November 7, 2025, and includes four (4) available annual renewal options. Delivery: As needed. Terms: Net 30 days.

The bidders are:

L.B. Jubilee Décor, LLC (Andalusia, AL)^(D) $76,814

A pre-proposal conference was not conducted. (D) Indicates non-local, non-DBE business.

Local vendors notified via the supplier: Yes

Total sent: 200

Total received: 1

Recommendation

Approval

Contact
Susan Broker, Senior Director, Special Events, Film and Tourism Department

Financial Impact
Expenditure of $76,814 from the General Fund

Review Comments

Attachments
Exhibit 1: Funding Verification - Holiday Decorations.pdf
Exhibit 2: Purchasing Notes - Holiday Decorations.pdf