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November 5, 2018, City Council Regular Meeting
32. Motion to Extend an Annual Contract for Voice and Data Leased Lines with AT&T (Event No. 4586)
Strategic Priority

Recommend approval to extend an annual contract for voice communication lines from AT&T in the estimated amount of $370,620.00. This contract is used by the Department of Information Technology to provide the City with vital voice and data service and includes PRI trunks, voice lines, and DSL modems.

AT&T has agreed to hold pricing, terms, and conditions for an additional year.  The voice leased lines provide dial tone for all City phones. The data leased lines provide network data communications for all City facilities not directly connected to the City fiber network.

The method used for this procurement was the request for proposals (RFP), which evaluates criteria in addition to cost. The criteria evaluated for this event were qualifications and experience, technical capabilities, references, and fees. There were originally four renewal options for this annual contract. All have been exhausted and an extension for an additional year was approved last year.  This contract is being recommended for another one-year extension to allow adequate time for a new RFP to be issued.

The contract term will be from January 1, 2019 through December 31, 2019.



Damien Hoffman, Department of Information Technology
Financial Impact
Estimated amount of $370,620.00 expenditure from various funds
Review Comments
Voice and Data Scope.pdf
Voice and Data Purchasing Summary.pdf
Voice and Data Funding Verification.pdf
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