This is for a live video production for Savannah City Hall from Stage Front in the amount of $94,479. The Marketing & Communications Department will use the live video production system to replace the current inoperable system to ensure government transparency during live council workshops and regular meeting sessions. The new system will also future-proof our operations to allow a seamless transition from the control room to the Gamble building. City Hall was struck by lightning which caused the current live production system to be damaged beyond repair.    

The method used for this procurement was the request for proposals (RFP), which evaluates criteria in addition to cost. The proposals were evaluated on the basis of the proposer’s qualifications and experience, including support capabilities, technical capabilities, fees, references, and local participation goals. 

Four (4) proposals were received in response to this RFP. All proposals were reviewed and fully evaluated by a selection committee of City staff.

The proposal was advertised, opened, and reviewed. The contract term expires on November 25, 2025. Delivery: As needed. Terms: Net 30 days. The proposers were:

B.P.  Stage Front (6 Southern Oaks Dr. Savannah, GA)^(B)          $94,479

  02.  Onyx Media (Porterdale, GA)^(D)       $94,800

  03.  ENCO Systems (Novi, MI)^(D)              $77,600

  04.  DP Digital Media (Lilburn, GA)^(D)     $109,086

A pre-proposal conference was not conducted. (B) Indicates local, non-DBE owned business. (D) Indicates non-local, non-DBE business.

Local vendor notified via the supplier portal: Yes

Total sent: 235

Total received: 4

Approval