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| November 26, 2024, City Council Regular Meeting | |
| Title 22. Authorize the City Manager to Execute a Contract for a Five-Year Lease Agreement for a Mail Postage Machine and Software from Pitney Bowes in an Amount Not to Exceed $113,089. This agreement is for the City’s mailing services and includes the machine, software, maintenance training, and full vendor support. (Facilities Maintenance) | |
| Strategic Priority Infrastructure | |
| Description This contract is to procure a mail postage machine and software for a five-year period from Pitney Bowes in an amount not to exceed $113,089. The Facilities Maintenance Department will utilize the mail center 3000 machine for the City’s mailing services. The lease terms will include the machine, software, maintenance training, and full vendor support.
Per Division 10 section 2-4154 of the City’s Purchasing Ordinance, the City may purchase goods or services through the use of cooperative contract. The contract used for this procurement is Cooperative Contract #011322-PIT. It was competitively bid by Sourcewell and expires February 28, 2026. Delivery: As needed. Terms: Net 30 days. The vendor is: C. C. Pitney Bowes (Stamford, CT)(D) $113,089
A pre-bid meeting was not conducted as this is a cooperative contract. (D) Indicates a non-local, non-DBE business. Local vendors notified via the supplier portal: No Total sent: 1 Total received: 1 | |
| Recommendation Approval | |
| Contact Richard Gerbasi, Director, Facilities Maintenance Department | |
| Financial Impact Expenditure of $113,089 from the General Fund | |
| Review Comments | |
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Attachments Exhibit 1: Funding Verification - Pitney Bowes.pdf Exhibit 2: Purchasing Note - Pitney Bowes.pdf |
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