This contract is for design and construction overview services for the lift station No.193 force main upgrade with Thomas & Hutton Engineering in the amount of $ 464,785. The recommendation is to award only Task No. 1, which is in accordance with instructions listed in Section 2.3 Basis of Award, Paragraph 2.11 Fees of the published Request of Proposal (RFP) for this Event No. 9730.

The Task #1 scope of services has been identified as the basis for the recommendation for the award because the work associated with Task #1 is the most urgent and will require rapid project delivery to meet a January 2025 construction completion date in accordance with the terms of an Intergovernmental Agreement (IGA) between the City of Savannah and Bryan County. The scope of services for Task No. 1 includes the design of a 24-inch diameter sewer force main totaling 26,000 feet in length between Lift Station 193 and the Chatham County Mega Site, and its completion will assist the City in addressing short-term sewage conveyance needs for the Southwest Quad Service Area. Surveying, geotechnical investigation, engineering design, permitting, construction bidding, construction administration, and project closeout services shall also be provided. The approximate location of Task No. 1 force main is shown on the attached project vicinity map.

The method of procurement used was the request for proposals (or RFP) process, which evaluates specified criteria in addition to fees.  The RFP was advertised, opened, and reviewed as described below.  The technical proposal information was evaluated based on the proposers (1) related project experience, (2) project team, (3) project approach, and (4) proposed schedule; and then scored accordingly. Separate from the technical review was the evaluation and scoring of the fee proposals, DBE participation, and Savannah First. Once these independent evaluations were completed, the final score matrix was calculated. There were three (3) proposals submitted for this RFP. Delivery: As requested. Terms: Net 30 days.

The following firms submitted proposal packages in response to the RFP and their final fee proposal details for Task #1 (which served as the basis for the recommendation of award) are as follows:

           Thomas and Hutton (50 Park of Commerce Way Savannah, GA)            $464,785
            Hussey Gay Bell  (329 Commercial Drive Savannah, GA)                       $577,805
            EMC Engineering (27 Chatham Center S Drive A Savannah, GA)           $449,845

           
The original RFP also included two additional tasks (Tasks No. 2 and No. 3) for facilities inclusive of a future sewage lift station and additional force main to be built in future phases of work to address medium and longer-term sewage conveyance needs of the Southwest Quad. Based on City staff review of the proposal information submitted for Tasks No. 2 and No. 3, the decision was made to only recommend the award of Task No. 1 at this time and to defer award of the Tasks No. 2 and No. 3. 

The proposers and their combined fees for Tasks #1, #2 and #3 were as follows:
 

B.P.     Thomas and Hutton (50 Park of Commerce Way Savannah, GA(B)              $1,384,815
            Hussey Gay Bell (329 Commercial Drive Savannah, GA)(B)                         $1,619,085
            EMC Engineering (27 Chatham Center S Drive A Savannah, GA(B)                $997,485

A pre-proposal conference was conducted and four (4) vendors attended. (B) Indicates local, non-DBE Business.

Local vendors notified via the supplier portal: Yes

Total sent: 631

Total received: 3

Approval