Recommend approval to award a contract for multi-function copier equipment to ABR in an amount not to exceed $300,000.

ABR submitted a fully responsive proposal to RFP Event No. 11653 and met or exceeded all technical, service, and operational requirements. The contract provides fixed cost-per-copy pricing and includes new equipment only, delivery, installation, training, maintenance, parts, labor, and supplies (excluding paper), ensuring predictable costs and uninterrupted service. ABR’s local presence, certified service technicians, and proven performance supporting City operations support reliable and timely response to service needs.This contract includes four (4) optional annual renewal periods, subject to satisfactory performance, continued need, and available funding.The method of procurement used was the request for proposal (RFP), which evaluates criteria in addition to cost. The criteria evaluated for this RFP were qualifications and experience, technical capabilities, references, local vendor participation, MWBE vendor participation, and fees. The proposers were: 

B.P. Automated Business Resources, Inc. (Savannah, GA)(B) $17,583.16*

       Robert J Young Company, LLC (Savannah, GA)(B) $23,500.00* 

       RICOH, USA, Inc. (Exton, PA)(D) $22,385.21*

       DocuQuest, Inc. (Pooler, GA)(D) $26,412.07*

(B) Indicates local, non-DBE business. (D) Indicates a non-local, non-DBE owned business. (*) Indicates proposed 
monthly pricing. The estimated amount of the contract is the amount the City anticipates spending on copier costs 
annually and is based on historical usage. Recommend approval.

A pre-proposal conference was conducted. (D) Indicates non-local, non-DBE-owned business.
Local vendor: Yes
Total sent: 346
Total received: 4

Approval.