Recommend approval to authorize the City Manager to execute the renewal of an annual contract with Automated Business Resources, Inc. (ABR) for multifunction copier equipment in the estimated amount of $288,055.  The City of Savannah will use this contract to distribute multifunction devices throughout City offices. These devices will be connected to the City’s network and will provide printing, copying, scanning, and faxing functionality. Existing devices will be removed and replaced with current models. The multifunction copier equipment will be used City Wide.

The method of procurement used was the request for proposal (RFP), which evaluates criteria in addition to cost. The criteria evaluated for this RFP were qualifications and experience, technical capabilities, references, local vendor participation, MWBE vendor participation, and fees. No numerical MWBE goals were established for this project, but proposers were encouraged to achieve the highest possible MWBE participation and were allotted a maximum of 10 points in the evaluation criteria.

This is the second of four renewal options available.  This contract was originally awarded by Council on November 9, 2017 in the estimated amount of $455,000.  The contract term shall be January 1, 2020 through December 31, 2020.

Approval