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April 25, 2024, City Council Regular Meeting
20. Authorize the City Manager to Execute an Annual Contract for Fleet Parts and Inventory Management with Genuine Parts Company dba NAPA Integrated Business Solutions in an Amount Not to Exceed $1,600,000. This contract will be utilized by the City's Fleet Services Department for on-site fleet-related parts, supplies, and inventory management. The NAPA Integrated Business Solutions (IBS) will provide the City with a customized and streamlined parts management system. (Fleet)
Strategic Priority
Good Government

This contract is to procure on-site fleet-related parts, supplies, and inventory management from Genuine Parts Company, dba NAPA Integrated Business Solutions (IBS) in an amount not to exceed $1,600,000. Fleet Services is responsible for supplying parts and managing inventory for a diverse City Fleet of approximately 2,100 vehicles and pieces of equipment. As a result of this, there is an undeniable need for a wide variety of parts required to maintain the City’s fleet. It is recommended to outsource to NAPA IBS for the purchase of auto, truck, fire apparatus equipment parts and parts operation management. The NAPA IBS will provide the City with a customized, streamlined parts management system through which Fleet Services will have access to fleet parts on an “as needed” basis without incurring the upfront expenses of investing in a parts inventory or the financial risk of parts obsolescence. NAPA supports its IBS locations and fleet department through both an internal supply chain of more than 6,000 NAPA stores and 60 distribution centers nationwide, as well as a diverse external vendor base of more than 1,400 suppliers. The NAPA IBS program will help Fleet Services reduce administrative procedures and transactional costs, and increase on-demand parts availability and fleet technician performance. Also, it will reduce vehicle downtime, eliminate obsolete parts and shrinkage costs, and cut parts costs and inventory investment. Therefore, enrolling in the NAPA IBS inventory program will enhance the overall efficiency of the Fleet Services shops. Currently, time spent waiting on parts is a significant limiting factor in the productivity of the shops.

The contract used for this procurement is a State of Georgia contract # 99999-SPD-SWL20201105-1. It was competitively bid by the State of Georgia and expires on 12/29/2024.

S.C. Genuine Auto Parts dba NAPA Integrated Business Solutions (Atlanta, GA)(D) $1,600,000

A pre-proposal meeting was not conducted as this service is being procured through the use of a state contract. (D) Indicates non-local, non-DBE business.

Local available: No
Total sent: 1
Total received: 1



Ervin Williams, Interim Director, Fleet Services
Financial Impact
Expenditure of $1,600,000 from the Internal Service Fund/Fleet Maintenance/Vehicle Parts
Review Comments
Exhibit 1: Funding Verification - Auto Parts.pdf
Exhibit 2: Purchasing Notes - Auto Parts.pdf
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