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September 26, 2019, City Council Regular Meeting
20. Motion to Authorize the City Manager to Renew an Annual Contract with Sommers Oil Company and Barrett Oil Distributors for Gasoline and Diesel Fuel in the amount of $6,689,648 (Event No. 6608)
Strategic Priority
Good Government

Recommend approval to renew an annual contract for transport truckloads of gasoline and diesel fuel with Sommers Oil Company in the amount $4,682,754, and an annual contract for tank wagon loads of gasoline and diesel fuel with Barrett Oil Distributors in the amount of $2,006,894. 

The contract will allow the Fleet Services Department to procure transport truckload (tanker) fuel for the three fueling locations (City Lot, Sallie Mood, and Police Headquarters) that will be utilized by various City departments to fuel equipment for daily operations.  In addition, the contract allows various City departments to procure by the tank (fuel) wagon for smaller capacity tanks, generators, etc.

This is a cooperative bid which was solicited by Chatham County.  Contract No. 18-0010-6A was awarded to Sommers Oil Company for transport truckloads (tanker) of gasoline and diesel fuel and Barrett Oil Distributors was awarded to transport by tank (fuel) wagon.

The award was approved by the Board of Commissioners of Chatham County on May 18, 2018.  This is the first of four renewal options available. Council originally approved this contract on October 11, 2018.

The contract term shall be from September 26, 2019 through December 31, 2020.



Rafael Vega, Fleet Services Director
Financial Impact
Expenditure of $6,689,648 from the Internal Service Fund
Review Comments
Exhibit 1: Purchase Summary - Gasoline and Diesel Fuel.pdf
Exhibit 2: Funding Verification - Gasoline and Diesel Fuel.pdf
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