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February 22, 2024, City Council Regular Meeting
Title
13. Authorize the City Manager to Execute an Annual Contract For Microwave Equipment and Network Upgrades with Williams Communications in the amount of $80,101. The current microwave system that supports the Southeast Georgia Regional Radio Network (SEGARRN) co-managed by the City of Savannah and Chatham County has reached an end-of-life status for support. (ITS)
Strategic Priority
Good Government
Description

This contract is for the procurement of microwave equipment and network upgrades from Williams Communication in the amount of $80,101. The current microwave system that supports the Southeast Georgia Regional Radio Network (SEGARRN) co-managed by the City of Savannah and Chatham County has reached an end-of-life status for support. As a result, an upgrade of the existing system is necessary to bring it into support and compliance while also expanding the technological capacities of the overall system. The County is responsible for 54.74% and the City 45.26% of the overall system. The total microwave system covers six sites:

 

  • Kerry – COS
  • Southside – COS
  • 911 – County
  • Westside – County
  • Tybee – County
  • Master – Shared responsibility (County 50%/COS 50%)

 

This is a one (1) year contract with two (2) renewal options. The upgrade break down is a one-time cost and is as follows:

 

UPGRADE                        TOTAL                COS @ 45.26%              CC @ 54.74%
Equipment/Installation   $143,981.32              $65,164.85                    $78,816.47

 

To put this system in an annual Service Maintenance Agreement (SMA), the break down is as follows:

 

SMA           TOTAL                      COS @ 45.26%                          CC @ 54.74%
YEAR 1   $33,000.00                      $14,935.55                                $18,064.45
YEAR 2   $34,650.00                      $15,682.33                                $18,967.67
YEAR 3   $36,382.50                      $16,466.44                                $19,916.06

 

Per section 2-4154 of the City’s Purchasing Ordinance, the City may purchase goods or services through a state contract. The contract used for this procurement is a State of Georgia contract # 99999-SPD-T20250623-0001 for Radio Communications. It was competitively bid by the State of Georgia and expires on June 25, 2025. Delivery: As requested. Terms: Net 30 days. 

 

The vendor is:

S.C. Williams Communication (Tallahassee, FL)(D)                    $80,101

A pre-proposal meeting was not conducted as these goods/services are being procured through a state contract. (D) Indicates non-local, non-DBE business.

 

Local vendor: No
Total sent: 1
Total received: 1

Recommendation

Approval

Contact
Tim Moody, Senior Director, Innovation and Technology Services Department
Financial Impact
Expenditure of $80,101 from the Capital Improvement Fund/Capital Improvement Projects/Other Costs/Wireless Fiber Infrastructure Funds
Review Comments
Attachments
Exhibit 1: Funding Verification - Microwave Network.pdf
Exhibit 2: Purchasing Notes - Microwave Network.pdf
Agenda Plus