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September 23, 2021 City Council Regular Meeting
16. Authorize the City Manager to Execute a Contract for Consulting Services for an Impact Fee Program with Ross + Associates in the Amount of $92,800. Services will Include: Preparation of an Impact Fee Methodology Report, Capital Improvements Element, Final Impact Fee Schedule and Ordinance for Council Approval, Assistance with Program Implementation, etc. (Approx. 10 Months)
Strategic Priority
Good Government

Recommend approval to award a contract with ROSS + Associates for consulting services in conjunction with an Impact Fee Program in the amount of $92,800.

In 1990, the Georgia Development Impact Fee Act (DIFA) was enacted into law, and it significantly affected the way local governments in Georgia pay for public services and facilities. Impact fees are one-time fees charged to land developers to help defray the costs of expanding capital facilities to serve new growth. DIFA enables local governments to charge new development for a proportionate share of infrastructure capacity it requires. However, the Act places restrictions on the categories of capital facilities for which new development can be charged. It also establishes rules under which impact fees must be calculated, collected, expended, accounted for, and administered.

To ensure compliance with DIFA, a contract for services provided by ROSS + Associates is recommended.  ROSS + Associates has prepared development impact analysis and fee systems for a wide range of cities and counties. Experience in Georgia has included assistance in the preparation of the final version of the DIFA, the preparation of impact fee studies and implemented programs in more than 50 cities and counties, and involvement with the Impact Fee Advisory Committees for all new impact fee programs.  Clients include small cities, large metropolitan jurisdictions, fast growing jurisdictions and small rural counties. 

ROSS + Associates services will include advice and assistance to the City in general on impact fee matters, the preparation of an Impact Fee Methodology Report (including all impact fee calculations), preparation of a Capital Improvements Element (CIE), the preparation of a final impact fee schedule for adoption, preparation of an Impact Fee Ordinance conforming to all current state law requirements, and assistance to staff in implementing the program.  As part of this process, specific consideration will be given for the creation and amount of impact fees for the City in these public facility categories: roads, streets, and bridges, including rights of way, traffic signals, landscaping, and any local components of state or federal highways; parks, open space, and recreation areas and related facilities; and public safety facilities, covering city police and fire facilities. 

The services provided by ROSS + Associates will result in the completion of an impact fee program and fee schedule for Savannah meeting all legal and administrative requirements. In addition, the CIE will conform to Georgia Department of Community Affairs requirements for inclusion in the City’s 2040 Comprehensive Plan.  It is anticipated that the process of establishing an impact fee program will take ten months. 

This procurement shall be made using a competitively bid contract (Contract No. 20-35) by Henry County, GA, and awarded to Ross+Associates. The use of other Government entities contracts is authorized as an appropriate procurement method in Division 10 Section 4-4152 of the City of Savannah’s purchasing ordinance.

The vendor is:

 Ross+Associates (340 Noth Main Street, Madison, GA)(D)     $150.00 an hour not to exceed   $92,800

(D) indicates a non-local, non-DBE owned business. Recommend approval.




Bridget Lidy, Senior Director, Planning and Urban Design
Financial Impact
Expenditure of $92,800 from the General Fund
Review Comments
Exhibit 1: Funding Verification - Impact Fees
Exhibit 2: Purchasing Notes - Impact Fees
Exhibit 3: Proposal Letter - Impact Fees
Exhibit 4: Scope of Work - Impact Fees
Exhibit 5: Statement of Qualifications - Impact Fees
Exhibit 6: Example of an Impact Fee Schedule - Impact Fees
Exhibit 7: Development Impact Fees Executive Summary Memo 07.16.2021 - Impact Fees
Exhibit 8: Henry County Matrix - Impact Fees
Exhibit 9: Ross Proposal - Impact Fees
Exhibit 10: Henry County RFP - Impact Fees
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