This contract is for a sewer vacuum, hydro-excavation combination truck with a turn-key maintenance contract with Vactor Manufacturing in care of Environmental Products Group in the amount of $540,300. This truck will be used by the Stormwater Management Division to perform regular cleaning of pipelines to maintain a healthy stormwater system to ensure positive drainage and reduce the incidence of flooding during rain events. The new truck will be replacing unit 8258 which has been removed from service due to significant damage to the vehicle's main frame that would cost about $217,000 to repair.  The unit is a four-year-old vehicle and it would not be wise to invest money into repairing the unit.  Unit 8258 was identified as a mission critical vehicle and has been added to the FY23 vehicle replacement list. Ordering the new truck now will guarantee that the vehicle will be delivered in the 1st quarter of 2023. 

The turn-key maintenance contract will guarantee that the equipment purchased under this contract will be available for operation at least 95% of normal workdays. EPG will guarantee that the equipment purchased under this contract will not be out of service for more than five (5) consecutive normal workdays, nor more than five (5) normal workdays, in any 100 consecutive, normal workday period. EPG will provide a loaner unit should repair downtime be more than five (5) consecutive normal workdays. All costs associated with securing and delivering the loaner unit will be at EPG's expense, with no cost to the City. EPG will credit the City a daily amount of $75.00 for each normal workday required to provide 95% availability in the event a replacement unit is not available.
 

Per section 2-4152 of the City’s Purchasing Ordinance, the City may purchase goods or services through the use of a cooperative contract. The contract used for this procurement is a Sourcewell contract # 101221-VTR for Sewer Vacuums. It was competitively bid by Sourcewell and it expires on November 29, 2025. Delivery: As Requested. Terms: Net 30 days.

The vendor is:

C.C.          Vactor Manufacturing in C/o Environmental Products Group, Inc (Atlanta, GA) (D)                 $540,300

A pre-proposal meeting was not conducted as this item is being procured through the use of a Sourcewell cooperative contract. (D) Indicates Non-Local Owned, Non-DBE Business. 

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Approval