Recommend approval to authorize the City Manager to renew an annual contract with Sure Bill for printing, insertion, and mailing services in the amount of $58,150. This contract provides for the printing, insertion, and mailing of City bills, notices, and other mailings to the public. Through the outsourcing of this function, the City ensures compliance with USPS specifications to qualify for postal discounts and receipt of the lowest possible postal rates. Additionally, this contract allows for efficient and timely mailings on behalf of the City. This contract primarily includes mailings related to utility billing, property taxes, business taxes, and alcohol, but may be used for other City announcements.

This contracted amount includes funds paid by the City for printing and insertion of mailings. Postage expenses are charged to the City at cost, and are paid from a postage account maintained by SureBill on behalf of the City.

The method used for this procurement was the request for proposal, which evaluates criteria in addition to costs. The evaluation criteria included qualifications and experience, technical capabilities, references, MWBE participation, and fees.

Council originally approved this contract on June 11, 2015.  This is the final renewal options available. 

The contract term shall be from November 7, 2019 through December 31, 2020.

Approval