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November 5, 2018, City Council Regular Meeting
30. Motion to Renew Annual Contract for Print, Insertion, and Mailing Services with Sure Bill (Event No. 3273)
Strategic Priority
Good Government

Recommend approval to renew an annual contract for printing, insertion, and mailing services with Sure Bill in the amount of $58,150.00. The services include printing, insertion, and mailing of City bills, notices, and other mailings to the public. Through the outsourcing of this function, the City ensures compliance with USPS specifications to qualify for postal discounts and receipt of the lowest possible postal rates. Upon receipt of the files at the vendor's facility, bills and notices are usually printed and mailed within 24 hours. 

The method used for this procurement was the request for proposal, which evaluates criteria in addition to costs. The evaluation criteria included qualifications and experience, technical capabilities, references, MWBE participation, and fees. 

This is the third of four renewal options available.  Council originally approved this contract on June 11, 2015.

This contract term will be November 5, 2018 through November 4, 2019.



Ashley Simpson, Revenue
Financial Impact
$58,150.00 expenditure from the General Fund and the Water and Sewer Fund
Review Comments
Mailing Funding Verification.pdf
Mailing Purchasing Summary.pdf
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