Recommend approval of an agreement for Dell computer replacements with Dell, Inc. in the amount of $950,000.

This agreement will allow for the purchase of end-user devices such as laptops, desktops, monitors, and rugged tablets. These devices will replace broken or damaged devices, provide access to devices for remote work, and the replacement of end-of-life devices across the City in all user departments. This agreement is necessary to maintain operations and the full function of software resources. These devices allow for operations to be maintained with remote work restrictions, mobile workability, and software upgrades necessary to provide efficient workflow. The pricing given to the City through the state contract allows for the purchase of devices at the lowest pricing available. Devices requiring replacement are over five years old, on the five-year replacement schedule. City inventory has been depleted and is in dire need of replacements, stock inventory, and devices.

The $250,000 proposed increase from last year is due to normal industry inflation of material and services, as well as pricing, due to chip shortages, silicone and supply chain shortages. The specifications for computers had to be altered due to departments buying specialized software for business processes which increases the need for higher computing and memory. Departments will be issuing one device per user and will be upgrading to laptops as devices are due for replacement.

Per Section 2-4154 of the City’s Purchasing Ordinance, the City may purchase goods or services through the use of a State contract. The contract used for this procurement is a State of Georgia contract (Contract # 99999-SPD-SPD0000161-0004). It was competitively bid by the State of Georgia and expires June 2, 2022, with five (5) one year options to renew.

Delivery: As requested.  Terms:  Net 30 days.  The vendor is:

S.C.  Dell, Inc. (Round Rock, TX)^(D)           $950,000

A pre-proposal meeting was not conducted as these goods are being procured through the use of a state contract. (D) Indicates non-local, non-DBE business. Recommend approval.

Local available: No

Total sent: 1

Total received: 1

Vendor federally debarred/suspended: No

Approval