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November 22, 2022 City Council Regular Meeting
Title
15. Authorize the City Manager to Execute an Annual Contract with National Distributors, Savannah Distributing, and Coca-Cola Company as Primary and United Distributors, Georgia Crown, Empire Distributing, and Southern Eagle Distributing as Secondary to Reconstitute Beverage Services at the Civic Center in an Amount Not to Exceed $525,000. This is a cost-neutral contract that will be used by the Civic Center in an effort to offer lower prices and a better value to citizens and patrons accessing the venue for events and meetings. (Civic Center)
Strategic Priority
Good Government
Description

This is for an annual contract for beverage services with:

Primary

  • National Distributors in an amount not to exceed $75,000.
  • Savannah Distributing in an amount not to exceed $75,000.
  • Coca-Cola in an amount not to exceed $50,000.

 

Secondary

  • United Distributors in an amount not to exceed $100,000.
  • Georgia Crown in an amount not to exceed $75,000.
  • Empire Distributing in an amount not to exceed $75,000.
  • Southern Eagle Distributing in an amount not to exceed $75,000.

 

These contracts allow the City to purchase beverage products at wholesale as needed for resale at Civic Center events. The City is reconstituting its food and beverage service in-house in an effort to offer lower prices and a better value to citizens and patrons accessing the venue.

 

The Civic Center has a liquor license and staff oversee alcohol service and sales at the facility. Part of this reconstitution effort involves establishing new contracts with suppliers who are the exclusive dealers of specific beverage products popular with consumers. Staff will then purchase these products depending on the menu needs of performers, producers, and citizens using the facility.

 

This is a sole source procurement for each item due to Georgia being a franchise state. Each distributor owns the right to sell each product in different parts of the state. The contract will expire on December 31, 2023, and has one (one-year) renewal option available.

  1. United Distributors (770 King George Blvd, Chatham Co, GA) (D) $100,000
  2. National Distributors (1414 Mills B Ln Blvd, Savannah, GA)(B) $75,000
  3. Savannah Distributing (2425 W Gwinnett St, Savannah, GA)(B) $75,000
  4. Georgia Crown (100 Georgia Crown Dr, McDonough, GA)(D) $75,000
  5. Empire Distributing (9 Aviation Ct, Chatham Co, GA)(D) $75,000
  6. Southern Eagle Distributing (1320 US-80, Chatham Co, GA)(D) $75,000
  7. Coca-Cola Company (102 Coleman Blvd, Savannah, GA) (B) $50,000

 

(B) Indicates Local Owned, Non-DBE Business, (D) Indicates Non-Local Owned, Non-DBE Business.

Recommendation

Approval

Contact
David Keating, Senior Director, Real Estate Services
Financial Impact
Cost Neutral
Review Comments
Attachments
Exhibit 1: Purchasing Notes - Beverage Services at the Civic Center.pdf
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