Recommend approval to authorize the Savannah Airport Commission to execute Change Order No. 10 with Holland & Holland, Inc. for the Outbound Baggage Handling System in the amount of $34,432.40. In March 2019, at the request of TSA, RS&H & JSM revisited the baggage capacity calculations for the airport. The revised capacity study incorporated both the updated flight information and the significant growth numbers that SAV experienced since the original TSA approved baggage capacity study performed in November 2017.

The new study and calculations indicated that the increased passenger traffic at SAV justified the need for an additional EDS screening machine on the North side of the BHS system. TSA concurred with the calculation results and agreed to supply the 4th EDS machine in the “future” EDS-1 location that was planned for in the Phase 2 design. Since this additional EDS machine was related to airport growth, TSA indicated that they would not fund the installation of the automatic conveyor system to feed bags to the 4th EDS machine, as it is TSA policy to not fund capacity increases. However, they did agree to confirm the possibility to fund the infrastructure upgrades (power circuits, data/communications circuits, security cameras, and manual roller beds) as part of the contingency funding for the Phase 2 construction.

These discussions were held in early June, and TSA felt there was a good possibility that the contingency funding could be used. No work had been performed at this point, but it was agreed to proceed with the installation of this infrastructure, based on the feedback from TSA, and in an effort to help alleviate some of local TSA concerns over bag volume. The contractor, in good faith, completed this work to coincide with the summer peak times for travel and the 4th EDS machine was installed and commissioned for operation. Since that time, the deployment coordinator for TSA notified Airport staff that this cost could not be covered by the continency funds due as previously discussed as this work was not part of the design scope. As the contractor has already performed the work to install and commission the 4th EDS machine, staff recommends approval of Change Order No. 10 in the amount of $34,432.30.

Approval