This is to procure an accounting software upgrade from MHC Software Holdings, Inc. in the amount of $86,100. The Finance Department is requesting this software upgrade to provide an additional software module for document self-service (DSS) for City employees and retirees. City management desires to provide current and former employees with an electronic document delivery system. This system will allow for the electronic delivery of documents such as paystubs and W2s. In addition, the system will maintain historical documents that may need to be accessed in the future.

The current installation of MHC software is on-premise, which has created several undesirable consequences for users and system administrators. The current installation has limited data storage capabilities and requires the purchase of new processors as equipment becomes obsolete. This purchase will provide a cloud-hosted solution and annual maintenance of all modules used by the City. This is a sole source procurement due to this being the software currently used by the City of Savannah. The contract term for this purchase will be May 1, 2023, through April 30, 2026.

• Year 1 - $86,100
• Year 2 - $55,800
• Year 3 - $51,000

Delivery: As needed.  Terms: Net 30 days.

The vendor is:

S.S.         MHC Software Holdings, Inc.   (Burnsville, MN)^(D)                          $86,100

A pre-bid conference was not conducted as this is a sole source procurement. (D) Indicates non-local, non-DBE business. 

Local notified via the supplier portal: No

Total sent: 1

Total received: 1

Approval