This contract is to procure gasoline and diesel fuel from Sunoco LP in an amount not to exceed $5,888,543 and from James River Solutions, LLC., in the amount not to exceed $544,396. The total estimated amount of this annual contract is $6,432,939. The contract will allow Fleet Services to procure transport truckloads of fuel for the three fueling locations (Adams Complex, Sallie Mood and Police Headquarters) that will be utilized by various City departments to fuel vehicles and equipment for daily operations. In addition, the contract allows various City departments to procure fuel by the tank wagons for smaller capacity tanks, generators, etc.

This is a new cooperative bid solicited by Chatham County as the previous contractual renewal options have been exhausted. The City of Savannah is included as a participant and has provided a list of departments that will use these services along with estimated consumption quantities for each. The contract requires each vendor to maintain continuity of services in the event of a hurricane or other disaster.

This procurement was made through a cooperative purchasing agreement. Per Division 10 Section 4-4152 of the City of Savannah’s purchasing ordinance, cooperative purchasing is authorized as an appropriate procurement method. Contract No. 23-0053-6A and contract No. 23-0053-6B were awarded to Sunoco LP for transporting truckloads of gasoline and diesel fuel, and James River Solution, LLC., was awarded to transport by tank wagons. The award was approved by the Board of Commissioners of Chatham County on July 28, 2023. The term of the contract is one (1) year with renewal options for four (4) additional one-year terms.

The vendors are:

C.C. Sunoco LP (Dallas, TX)^(D)                                 $5,888,542.68

C.C. James River Solutions (Richmond, VA) ^(C)           $544,395.60

A pre-proposal meeting was not conducted as these services are being procured through the use of a cooperative purchasing agreement. (C) Indicates non-local, DBE business. (D) Indicates non-local, non-DBE business. 

Local available: No
Total sent: 1
Total received: 1

Approval