This contract is for the procurement of a Short-Term Vacation Rental Software from Deckard Technologies, Inc. in the amount of $290,000. The Short-Term Vacation Rental (STVR) Management Software referred to as Rentalscape, is a comprehensive web-based STVR software program that will assist City of Savannah departments, Planning and Urban Design, Revenue, and Code Compliance to effectively collaborate on the administration and enforcement of the STVR program, which is needed based on the growth of the STVR industry.

Key features of Rentalscape include:

• Application Process: Streamline the STVR application process online, provide a platform to upload required documentation, collect electronic payments, provide automatic emails to communicate with the applicant, and improve and expand intra-inter-departmental communications.
• Enforcement: Establish a 24/7 compliance hotline, create an online complaint form, keep pace with changing technology to better identify and enforce illegal STVR operations, and identify properties including the address and photo documentation disclosing the property owner and designated rental agent.
• Revenue Collections: Provide the ability to review daily revenue collected on a property address from bookings/reservations made on various platforms and generate reports on the daily, monthly, and annual revenue collected for each STVR property to ensure applicable hotel/motel excise taxes and accurate business tax certificate annual fees are remitted.
• Reporting: Establish a comprehensive reporting system to accurately depict the impact of STVRs on the community.

Through the use of Rentalscape, the City will be streamlining STVR operations by providing digital enhancement capabilities to the existing program.  Rentalscapes will effectively and efficiently assist in the coordination of City departments to proactively protect the public health, safety and general welfare of individuals and the community at large regarding current issues surrounding STVR operations in Savannah. 

Four (4) proposals were received in response to this RFP. Of those, two (2) proposals were shortlisted and selected for an interview before a selection committee of City staff. The fee proposals for the two (2) shortlisted firms were then opened and the proposals were fully scored. 

The proposal was advertised, opened, and reviewed. The contract term expires on July 26, 2024. Delivery: As needed. Terms: Net 30 days.

The proposers were:

B.P.        Deckard Technologies, Inc. (San Diego, CA)^(D)                     $290,000

02.          GovOs (Austin, TX)^(D)                                                           $660,740

A pre-proposal conference was not conducted. (D) Indicates non-local, non-DBE business.

Local vendors notified via the supplier portal: Yes

Total sent: 702

Total received: 4

Approval