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July 27, 2023 City Council Regular Meeting
21. Authorize the City Manager to Execute a Contract for an Asset Management System with Woolpert, Inc in the Amount of $214,635. Cityworks will provide departments with the ability to automate scheduled inspections and work orders for routine maintenance. (Innovation & Technology)
Strategic Priority
Good Government
This contract is for the procurement of an asset management and work order processing system from Woolpert, Inc. in the amount of $214,635. This project aims to implement Cityworks AMS to enhance the City's maintenance management system. Cityworks is an established and trusted partner whose technology has been used by the City since 2011.

Iimplementation of this system will align with the organizational goal of having one enterprise asset management solution. Cityworks will centralize Urban Forestry's data and allow for easier budget tracking/planning. 
The following departments are included and will benefit from the efficiencies:

Commercial Recycling & Litter
Historic Parks & Recreation
Neighborhood Parks
Parks & Recreation
Planning & Engineering
Residential Refuse
Right of Way
Street Cleaning
Street Maintenance
Traffic Engineering
Traffic Operations

Per section 2-4152 of the City's Purchasing Ordinance, the City may purchase goods or services using a cooperative contract. This procurement was made through a GSA cooperative purchasing agreement (GS-35F-0425P). The GSA contract was competitively bid and awarded to Woolpert, Inc. This agreement is for a four-year term and the contract expires on April 6, 2024.
The vendor is:

C.C. Woolpert, Inc. (Miami, FL) (D)                           $214,635

A pre-proposal meeting was not conducted as these goods are being procured through the use of a cooperative purchasing agreement. (D) Indicates non-local, non-DBE business.



Tim Moody, Senior Director, Innovation + Technology Services Department
Financial Impact
Expenditure of $214,635 from the Capital Improvement Fund
Review Comments
Exhibit 1: Funding Verification - CityWorks.pdf
Exhibit 2: Purchasing Notes - CityWorks.pdf
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