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January 27, 2022 City Council Regular Meeting
11. Authorize the City Manager to Execute a Contract for Office Supplies with Staples Advantage (LOCAL) for an Amount up to $800,000. This is a Citywide contract used by all City departments to purchase office supplies, copy paper, office equipment, and furniture as needed.
Strategic Priority
Good Government

Execute contract to award an annual contract for Office Supplies with Staples Advantage (LOCAL) for up to $800,000. This contract is used by all City of Savannah departments to procure office supplies, copy paper, office equipment, and small furniture.

The method used for this procurement was the request for proposal, which evaluates criteria in addition to the cost. Proposals were received and evaluated based on qualifications and experience, including support capabilities, a user-friendly website for ordering and pricing, pricing to include large order rebates and/or other incentives, references, fees, and Savannah First local vendor participation.

The Staples Advantage supply list indicates discount pricing for each item on the list. Discounts are offered for office supplies at 67%, paper at 78-87.45%, small furniture at 55%, technology at 40%, OEM and remanufactured ink and toner at 38-55%, and many other discounts on foodservice, cleaning supplies, and miscellaneous office supplies. Additionally they offer a $6.00 credit applied to every order placed over $200.00 and an annual rebate for net sales volume of 1% for $0-$299,999, 2% for $300,000-$499,999, and 3% for $500,000 and above.

The RFP was advertised, opened, and reviewed. The contract term expires on January 26, 2023. This contract also includes four available annual renewal options.

Delivery: As needed. Terms: Net 30 days. The vendors were:

B.P.        Staples Advantage (11605 Abercorn Street, Savannah, GA )(B)                                               $40,219.84

                VIP Office Furniture and Supply, Inc.  (9100 White Bluff Road, Savannah, GA)(B)                $65,621.06

A pre-proposal conference was not conducted. (B) indicates local, non-DBE-owned business. 

Local available: Yes

Total sent: 155

Total received: 2

Vendor federally debarred/suspended: No




Johnnie Coker, Purchasing Director
Financial Impact
Expenditure of up to $800,000 from Various City-Wide Accounts
Review Comments
Exhibit 1: Funding Verification - Office Supplies
Exhibit 2- Purchasing Notes Office Supplies Event 8510.pdf
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