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January 14, 2021 City Council Meeting
33. Authorize the City Manager to Procure Replacement Computer Technology Equipment (Laptops, Desktops, Monitors and Tablets) from Dell, Inc. (State Contract) for up to $751,000 (Event No.8267)
Strategic Priority
Good Government

Recommend approval to procure IT replacement devices from Dell, Inc. for up to $751,000. The Information Technology Department will use this purchase for end user devices such as laptops, desktops, monitors and rugged tablets. These devices will replace broken or damaged devices, provide access to devices for remote work and replace devices that have reached their end-of-life across the City in all user departments.  These replacements also include devices that are on the five-year replacement schedule.

The IT replacement devices will allow for operations to be maintained with remote work restrictions, mobile work ability and software upgrades necessary to provide efficient workflow. The pricing given to the City through the state contract allows for the purchase of devices at the lowest pricing available. City inventory has been depleted and is in dire need of replacements of inventory and devices.

Per Section 2-4154 of the City’s Purchasing Ordinance, the City may purchase goods or services through the use of a state contract. The contract used for this procurement is a State of Georgia contract (Contract # 99999-SPD-SPD0000161-0004). It was competitively bid by the State of Georgia and expires June 2, 2021.

S.C.  Dell, Inc.  (Round Rock, TX)(D)           $751,000

(D) Indicates non-local, non-DBE business.



Tim Moody, Director of Information Technology
Financial Impact
Expenditure of $751,000 from the Computer Replacement Fund
Review Comments
Exhibit 1: Purchasing Summary - IT Replacement Devices.docx
Exhibit 2: Funding Verification - IT Replacement Devices.pdf
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