Agenda Plus - 17. Authorize the City Manager to Execute Contract Modification No. 2 for Major Special Event Catering Services for City Staff from Ardsley Station in an Amount Not to Exceed $138,600. (Special Events, Film & Tourism)

February 26, 2026 City Council Regular Meeting

Title
17. Authorize the City Manager to Execute Contract Modification No. 2 for Major Special Event Catering Services for City Staff from Ardsley Station in an Amount Not to Exceed $138,600. (Special Events, Film & Tourism)

Strategic Priority
GOAL 6: Always Be a High-Performing Government

Description

This is for contract modification no. 2 for major special event catering services for City staff with Ardsley Station (local) in the amount of $138,600.

This modification is necessary to expand services to accommodate the full five-day celebration for 2026. Additionally, there is a 25% inflation in food costs from 2024 to 2026. This contract was originally approved by the City Manager on March 8, 2023, in the amount of $43,000. Modification No. 1 was approved by the City Manager on February 28, 2024, in the amount of $48,600. The total amount of this contract annually, including this modification, is $138,600. Terms: Net 30 days. Delivery: As requested.

This is an annual contract with two (2) available renewal options.

The vendor:

L.B. Ardsley Station (102 E. Victory Drive, Savannah, GA) (B) $138,600

(B) Indicates local-owned, non-DBE business.

Recommendation

Approval

Contact
Jason Pagliaro, Senior Director of Special Events, Film and Tourism

Financial Impact
Expenditure of $138,600 from Special Events, Film and Tourism Funds

Review Comments

Attachments
Exhibit 1: Funding Verification - Contract Modification -St. Patrick's Catering.pdf
Exhibit 2: Purchasing Notes - Contract Modification - St. Patrick's Day Catering.pdf