This contract is to procure an annual maintenance agreement with Vertosoft for OpenGov Software in the amount of $309,750. Open Gov is a budget and performance software solution used by the City for financial management operations in a cloud-based environment for the public sector. This renewal will provide regular maintenance and support, as well as licensing to the City. 

This software is necessary to maintain the organization of revenue and expenses that are budgeted for the City's daily operational expenses and projects. This software helps consolidate resources and track minute details for the entire fiscal year. OpenGov also allows for greater awareness of government spending, as well as transparency in the spending of citizen taxes. The system provides security with operational budgeting, capital planning, reporting, and configurable dashboards for efficiency. 

This contract has four renewals and the yearly expenses are as follows:

Year 1: $309,750.00
Year 2: $325,237.50
Year 3: $341,499.38
Year 4: $358,574.34
Year 5: $376,503.06 

Per section 2-4554 of the City’s Purchasing Ordinance, the City may purchase goods or services through the use of a cooperative contract. The contract used for this procurement is an Omina contract # 01-165 for Software. It was competitively bid by Omnia and expires on 4/30/2028.

The vendor is:

C.C. Vertosoft (Leesburg, VA) ^(D)       $309,750

A pre-proposal meeting was not conducted as these services are being procured through the use of a cooperative purchasing agreement. (D) Indicates non-local, non-DBE business.

Local available: No
Total sent: 1
Total received: 1

Approval