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April 11, 2024, City Council Regular Meeting
14. Authorize the City Manager to Execute a Contract for the Rental of Four (4) Vehicles with Premier Truck Rental in the Amount of $64,621. These vehicles were used to ensure uninterrupted service delivery and mitigate any potential utility service disruptions. (Fleet)
Strategic Priority

This contract is for the rental of four (4) vehicles from Premier Truck Rental in the amount of $64,621. Water Distribution was facing a significant shortage of vehicles essential for the efficient delivery of field services to residents and customers. To ensure uninterrupted service delivery and mitigate any potential utility service disruptions, the City leased four vehicles for the Water Distribution Department in October 2023. With the growing demands upon our water distribution infrastructure, having the necessary vehicles enabled us to respond promptly to customer service requests and work orders related to the water distribution system.


The City's current vehicle fleet is aging, as a result, maintenance and repair issues are more frequent resulting in the interruption of vehicle availability. By supplementing the City's fleet with leased vehicles as in this case, staff were able to alleviate the availability issues of the existing, aging vehicles thereby enabling the City to delay the purchase of new vehicles until capital funding and vehicle delivery could be enacted. The appropriation of this funding is critical to maintaining operational continuity and addressing the needs of customers. Delivery: As requested. Terms: Net 30 days.


The vendor is:

Premier Truck Rental (Fort Wayne, IN)(D)            $64,621


A pre-proposal meeting was not conducted. (D) Indicates non-local, non-DBE-owned business. 

Local available: No

Total sent: 1

Total received: 1



Ronald Feldner, Chief, Water Resources
Financial Impact
Expenditure of $64,621 from the Vehicle Replacement Fund
Review Comments
Exhibit 1: Funding Verification - Fleet Water Distribution Vehicles.pdf
Exhibit 2: Purchasing Notes - Fleet Water Distribution Vehicles.pdf
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