Recommend approval to procure flooring services for the W.W. Law Center from Johnson-Laux in the amount of $77,540.15. The W.W. Law Community Center is in need of minor renovations.   The facility was recently pressure washed, refreshed with mulch, and the interior was re-painted.   The floor coverings have reached the end of their useful life and are in need of replacement.  The method used for this procurement was a cooperative contract through Sourcewell.  The contract is the Indefinite Quantity Construction Contract No. GA03-1-072115-JLC. 

Staff attempted to obtain bids through the competitive bid process; however, no bidders submitted bids due to the challenge associated with the existing resin flooring. The scope of work includes the removal and replacement of the resin flooring and other types of flooring in about 7,000 square feet of the facility.   The gym is not included.  A design firm was hired to prepare plans/specifications, and the design has been approved by the Parks and Recreation Department.

Sourcewell (formerly NJPA) is a purchasing cooperative that provides procurement resources and solutions to local and state government agencies, K-12 school districts, higher education institutions, and non-profit organizations at the contractor’s lowest available government pricing.  Third party audits are performed on all contracts and benchmarking analyses conducted to ensure ongoing value.  Sourcewell adheres to a stringent competitive selection process for all contracts offered through the program.  Lead governmental agencies issue the competitive solicitations and oversee the evaluation, award, and contractual process. 

Cooperative purchasing is authorized as an appropriate procurement method in Division 10 Section 4-4152 of the City of Savannah’s purchasing ordinance.

Proposals were received from 21 respondents May 27, 2015. An evaluation selection team comprised of Sourcewell staff evaluated all 21 proposals received.  A contract was awarded by Sourcewell and a master agreement was signed for a four-year period on July 21, 2015. 

Approval