This contract is for the procurement of Building Resilient Infrastructure and Communities (BRIC) grant administrative services with Rostan Solutions in an amount not to exceed $519,250. The services will provide administration services for the FEMA BRIC grant the City received in the amount of $30,147,160. This allocation is intended to support a multi-phase drainage improvement initiative centered around the Springfield Canal Area. Given the intricated nature of this project, particularly in terms of adhering to FEMA’s regulations and guidelines, staff have acknowledged the necessity of an external consultant. The consultant's role will be pivotal in assisting the City in navigating this complex process and the BRIC Grant Agreement stipulates that 100% of the cost for the services provided by Rostan Solutions, LLC will be reimbursable in accordance with the terms of the Agreement. 

The method used for this procurement was the request for proposals (RFP), which evaluates criteria in addition to cost. The proposals were evaluated on the basis of qualifications, and experience, including support capabilities, project approach and understanding, references, and DBE participation. Two proposals were received in response to this RFP. All proposals were reviewed and fully evaluated by a selection committee of City staff. The RFP was advertised, opened, and reviewed. Delivery: As needed. Terms: Net 30 days.

The proposers were:

B.P. Rostan Solutions, LLC (North Charleston, SC)^(D)     $519,250
02. Disaster Recovery Services, LLC (Houston, TX)^(D)    $823,400

A pre-proposal meeting was not conducted. (A) Indicates Local, DBE-owned business. (D) Indicates non-local, non-DBE owned business.
Local vendors notified via the supplier portal: Yes
Total sent: 582
Total received: 2

Approval