Recommend approval to procure Network Maintenance, Purchases, and Security from Layer 3 Communications, LLC in the amount of $1,339,245.70.

The amount requested is based on the budgeted project needs for 2022 as well as for the network maintenance services, equipment, and security annual renewal. The Information Technology Department will use the service for hardware and software maintenance for designated equipment for the Juniper, Aruba, and Palo Alto Networks. These services are an integral part of the operations of the Data Center and all network locations, as well as the indoor wireless capabilities at designated City facilities. This contract ensures that the critical internal and public-facing services to City citizens have the reliable infrastructure to support these needs. This foundation also supports secure communications internally and externally. This renewal will include additional services for Veeam, Pulse, Igel, and Tegile (prices included in the renewal) that are procured through Layer 3 historically.  The estimated cost for the Layer 3 renewal is $917,082 with the additional services the Information Technology Department is asking for $1,339,245.70.

The following projects thus far are for the FY2022 in addition to the $917,082 annual spend:

1. Network upgrades to support the Police Axon Interview Room camera project. (Estimated cost of $55,000)
2. Internet Service Provider upgrades requirements for additional equipment to integrate into the City’s network. This equipment provides resiliency and disaster recovery, as well as high availability. (Estimated cost of $290,584.65)
3. Completion of AP Wireless for Adam Complex. (Estimated cost of $26,787.15)
4. City-wide AP wireless upgrades. (Estimated cost of $49,791.90)

This procurement was made through a cooperative purchasing agreement with Interlocal Purchasing System (TIPS). Cooperative purchasing is authorized as an appropriate procurement method in Division 10 Section 4-4152 of the City of Savannah’s purchasing ordinance. The contract was competitively bid and awarded to Layer 3 Communications, LLC (contract # 200105). The contract expires on May 31, 2023.

Delivery: As requested.  Terms:  Net 30 days.  The vendor is:

S.C.  Layer 3 Communications, LLC (Savannah, GA)^(B)           $1,339,245.70

A pre-proposal meeting was not conducted as these services are being procured through the use of a cooperative purchasing agreement. (B) indicates local, non-DBE owned business.

Local available: Yes

Total sent: 1

Total received: 1

Vendor federally debarred/suspended: No

Approval