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May 24, 2018, City Council Regular Meeting
19. Motion to Renew Annual Contract for HVAC Maintenance for Water Treatment Facilities with Boaen Mechanical Services, Inc. (Event No. 4902)
Strategic Priority

Recommend approval to renew an annual contract for HVAC maintenance for Water Treatment Facilities with Boaen Mechanical Services, Inc. in the amount of $63,948.00. The services will be used by the Water Supply and Treatment Department to maintain the HVAC systems in those facilities.

At the time of award, the City of Savannah’s Purchasing Ordinance stated that, in the event a local vendor submits a bid that is within 2% of the low bid submitted by a nonlocal vendor, the local vendor shall be afforded the opportunity to match the non-local low bidder’s pricing. The original low bidder was Southern Atlantic Mechanical in the amount of $63,948.00. Boaen Mechanical Services, Inc.’s original bid was $64,581.02. Since Boaen Mechanical Services, Inc.’s original bid was within 2% of the low bid, it was offered the opportunity to match the low bidder’s pricing. Boaen Mechanical Services, Inc. agreed to match the low bidder’s pricing.

This is the first of three renewal options available. This contract term will be from May 25, 2018 through May 24, 2019.



John Sawyer, Infrastructure and Development
Financial Impact
$63,948.00 expenditure from the Water and Sewer Fund
Review Comments
Funding Verification.pdf
Bid Tab.pdf
Purchasing Summary.pdf
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