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|May 12, 2022 City Council Regular Meeting|
15. Authorize the City Manager to Execute a Contract for Absence Management, Compliance, and Tracker Services with FMLASource in the Amount of $57,190. The purpose of this contract is to provide a single-source vendor to manage and ensure legal compliance with the Family and Medical Leave Act, Americans with Disability Act, and Uniformed Services Employment and Reemployment Rights Act. (HR)
This is for an annual contract for absence management, compliance, and tracker services to FMLASource in the amount of $57,190. The purpose of this contract is to provide a single-source vendor to manage and ensure legal compliance with the Family and Medical Leave Act (FMLA), Americans with Disability Act (ADA), and Uniformed Services Employment and Reemployment Rights Act (USERRA).
Self-administration of FMLA, military leave, leave without pay, and ADA accommodations present several challenges:
USI requested proposals from seven different FML Administrators:
FMLASource emerged as the top finalist with the lowest annual pricing. FMLASource is a specialty absence management administrator that provides access to a staff of attorneys, clinical experts, and HR specialists who review leave requests and have intimate knowledge of the complexities of the ever-changing Family Medical Leave Act. The FMLASource contract includes the following services.
Provides tracking for FMLA, state-specific family leaves, jury/witness duty, domestic violence, military, civic engagement, ADA, and other optional leave tracking (i.e., personal, general medical, bereavement, etc.):
• Multiple channels (phone, web, app, fax, mail) to submit a leave request, Expert consultation at the time of the leave request, and throughout the leave duration.
The bid was advertised, opened, and reviewed by USI Insurance Services, LLC the City of Savannah’s Employee Benefits Consulting Services vendor. The contract term expires on May 31, 2023. Delivery: As needed. Terms: Net 30 days. The bidders were:
B.P. FMLASource (subsidiary of ComPsych) (Chicago, IL)(D) $57,190
Absence Plus (Novi, MI)(D) Not competitively priced
TruppHR (Portland, OR)(D) Not competitively priced
HRWorks (Fairport, NY)(D) Declined
GTM (Clifton, NY)(D) $69,924
Leave Solutions (Brookfield, WI)(D) $60,840
LifeWorks (Atlanta, GA)(D) Declined
(D) Indicates non-local, non-DBE business.
Local available: No
Total sent: 7
Total received: 6
Jeff Grant, Senior Director, Human Resources
Expenditure of $57,190 from the Risk Management Fund/Risk MGMT - Medical Ins/Admin Charges/Expenses.
Exhibit 1: Funding Verification - Absence Management
Exhibit 2: Purchasing Notes - Absence Management