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February 23, 2023 City Council Regular Meeting
Title
19. Authorize the City Manager to Execute Contract Modification No. 1 and the Annual Renewal for Armed Security Services with Sunstates Security, LLC in an Amount of up to $2,840,971. This contract covers the following locations: City Hall (24hr), President Street Water Plant (24hrs), Floyd Adams Complex (24hrs), Parking Garages (24hrs), Coastal Georgia Center, Ellis Square, I&D Water Treatment Plant, Forsyth Café, 5515 Abercorn Building, and the Thomas Gamble Building. Additionally, coverage is provided for special events such as St. Patrick's Day and the Christmas Tree Detail. Total number of annual hours is approximately 110,000. (Risk Management)
Strategic Priority
Good Government
Description

This is for Contract Modification No. 1 and an annual renewal for security services with Sunstates Security, LLC in an amount of up to $2,840,971. This contract will be used at multiple city locations to have armed security services.

 

This contract covers the following locations:  City Hall (24hr), President St Water Plant (24hrs), Floyd Adams Complex (24hrs) Parking Garages (24hrs), Coastal Georgia Center, Ellis Square, I&D Water Treatment Plant, Forsyth Café, 5515 Abercorn Building, and the Thomas Gamble Building. Additionally, coverage is provided for special events such as St. Patricks Day and the Christmas Tree Detail. (Total number of annual hours is approximately 110,000)

 

Location

Current Monthly

Current Annual

Mod. Monthly

Mod. Annual

City Hall

 $      33,164.00

 $      397,968.00

 $       42,511.59

 $               510,139.08

Gamble Building

 $                   -  

 $                     -  

 $         5,530.78

 $                 66,369.36

5515 Abercorn Bldg.

 $                   -  

 $                     -  

 $         4,424.62

 $                 53,095.44

Ellis Square

 $      10,800.00

 $      129,600.00

 $       11,565.76

 $               138,789.12

Coastal Georgia Building

 $      12,799.00

 $      153,588.00

 $       17,132.80

 $               205,593.60

I&D Water Treatment Plant

 $        5,495.00

 $        65,940.00

 $         6,813.81

 $                 81,765.72

President St Water Plant

 $      24,447.00

 $      293,364.00

 $       28,916.75

 $               347,001.00

Forsyth Café Restroom

 $        7,584.00

 $        91,008.00

 $         8,134.42

 $                 97,613.04

Floyd Adams Municipal Complex

 $      33,186.00

 $      398,232.00

 $       38,621.17

 $               463,454.04

Parking Services

 $                   -  

 $                     -  

 $       38,466.82

 $               461,601.84

Program Administration

 $      27,696.00

 $      332,352.00

 $       34,629.02

 $               415,548.24

TOTAL

 

 $   1,862,052.00

 

 $            2,840,970.48


This renewal is the first of four possible renewals. This contract was original awarded by Council on December 9, 2021 for $1,523,837. The modification includes a modification of adding the 24 hour security to parking garages, and changing the coverage of City Hall and President Street Water Plant to 24 hour services.

Recommendation

Approval

Contact
Bryan Hollis, Director, Risk Management
Financial Impact
Expenditure of $2,840,9701 from General Fund/Parking Fund, Risk Management/Parking Facilities, Security Services
Review Comments
Attachments
Exhibit 1: Funding Verification - Armed Security Modification.pdf
Exhibit 2: Purchasing Notes - Armed Security Modification.pdf
Agenda Plus