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February 11, 2021 City Council Regular Meeting
8. Authorize the City Manager to Execute a Contract Renewal for Microfilm Archiving Services to Tameran Graphic Systems, Inc. for up to $60,000 (Event No. 7187)
Strategic Priority
Good Government

Recommend approval to renew an annual contract for microfilm archiving services with Tameran Graphic Systems, Inc. for up to $60,000. The contract will be used by the Development Services Department to adhere to Georgia’s Local Government Records Retention Schedule. Building plans are required to be retained for 10 years or “life of structure” depending on the scope of work. The City hires a microfilming company to convert the paper plans in to 35 mm and .pdf formats for permanent and compact storage, thus allowing ease of retrieval and printing of the plans.

This contract was originally approved by Council on August 15, 2019. This is the first of three renewal options available.

Tameran Graphic Systems, Inc. (Solon, OH)D

(D) Indicates non-local owned business. Recommend approval.



Heath Lloyd, Chief of Infrastructure and Development
Financial Impact
Expenditure of $60,000 from the General Fund
Review Comments
Exhibit 1: Purchasing Summary - Archive Microfilm Services.pdf
Exhibit 2: Funding Verification - Archive Microfilm Services.pdf
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