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| August 15, 2019, City Council Regular Meeting | |
| Title 4. Motion to Authorize the City Manager to Execute a Contract with Tameran Graphic for Microfilm Services in the Amount of $60,000 (Event No. 7187) | |
| Strategic Priority Good Government | |
| Description Recommend approval to authorize the City Manager to execute a contract with Tameran Graphic for microfilm services in the estimated amount of $60,000. This contract will be used by the Development Services Department to adhere to the Georgia’s Local Government Records Retention Schedule. Building plans are required to be retained for 10 years or “life of structure” depending on the scope of work. The City hires a microfilming company to convert the paper plans in to 35 mm and Adobe PDF formats for permanent and compact storage, and efficient retrieval and printing. This project was not identified as an SBE project because the requirement of three certified SBEs could not be met at the time this bid was released. The contract term shall be from August 15, 2019 through December 31, 2020. | |
| Recommendation Approval | |
| Contact Heath Lloyd, Chief Infrastructure and Development Officer | |
| Financial Impact Estimated $60,000 expenditure from the General Fund | |
| Review Comments | |
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Attachments Exhibit 1: Microfilm Purchasing Summary.pdf Exhibit 2: Microfilm Bid Tab.pdf Exhibit 3: Microfilm Scope.pdf Exhibit 4: Microfilm Funding Verification.pdf |
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