Recommend approval to renew an annual contract for mechanical, electrical, and plumbing design services with Sebring Engineering, LLC (primary) and RWP Engineering (secondary) in an amount not to exceed $50,000.00.

This contract will provide limited-scope engineering services for heating, ventilation, and air conditioning systems, elevators, fire sprinklers and alarms, switch gears, and other systems in existing City facilities, including critical systems assessments for emergency management use.

The contract fees are based on hourly rates for principal engineers, senior mechanical engineers, senior electrical engineers, mechanical engineers, electrical engineers, junior engineers, drafting technicians, and administrative assistants. The recommended primary proposer’s average hourly rate for these positions is $96.25, and the secondary proposer’s average hourly rate is $109.38. 

The method of procurement used was the request for proposals (RFP), which evaluates criteria in addition to costs.  The criteria used for this RFP were qualifications and experience, methodology, references, local vendor participation, and fees.

Proposals were received October 27, 2015. This contract was originally awarded by Council on December 10, 2015. This is the third of three renewal options.

The contract term will be from January 1, 2019 through December 31, 2019.

Approval