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March 12, 2020 City Council Regular Meeting
Title
14. Authorize the City Manager to Execute an Annual Contract with Pond and Company (primary) and Raymond Engineering (secondary) for Mechanical, Electrical and Plumbing Engineering Design Services up to $75,000 (Event No.7516)
Strategic Priority
Good Government
Description

Recommend approval to award an annual contract for mechanical, electrical and plumbing engineering design services to Pond and Company (primary) and Raymond Engineering (secondary) up to $75,000. The Office of Capital Projects Management will use this contract for engineering services for heating, ventilation, and air conditioning systems, elevators, fire sprinklers and alarms, switch gears, and other systems in existing City facilities, including critical systems assessments for emergency management use. The method of procurement used was the request for proposals (RFP), which evaluates criteria in addition to costs.  The criteria used for this RFP were qualifications and experience, references, local vendor participation, and fees. The contract term will expire on December 31, 2020. This contract will have four additional renewal options.

Recommendation

Approval

Contact
Cristy Lawrence, Director of Capital Projects Management
Financial Impact
Expenditure of $75,000 from the Capital Improvement Fund
Review Comments
Attachments
Exhibit 1:Purchasing Summary - Mechanical, Electrical and Plumbing Engineering Services.pdf
Exhibit 2: Funding Verification - Mechanical, Electrical and Plumbing Engineering Services.pdf
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