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February 14, 2019, City Council Regular Meeting
20. Motion to Renew Annual Contract with Cintas for Uniform Rental and Laundry Services (Event No. 3636)
Strategic Priority
Good Government

Recommend approval to renew an annual contract for uniform rental services with Cintas in the estimated amount of $318,200.40.  The uniform rental program is used by various departments throughout the City.  This contract provides uniforms for City employees, excluding the Police Department and Fire Rescue Department employees.  The basic work uniform provides each uniformed employee eleven complete new uniforms consisting of shirts, pants, and two jackets.  The service also includes uniform laundry and maintenance.  Other types of uniforms, such as flame resistant clothing, high visibility clothing, coveralls, and polo shirts are included in this contract.

The method used for this procurement was the request for proposal (RFP), which evaluates criteria in addition to cost.  Proposals were evaluated on the basis of qualifications and experience, evaluation of uniforms, references, methodology, local vendor participation, and fees.  All proposers made presentations to a selection committee comprised of representatives from various City departments with uniformed employees.

Bids were received on January 5, 2016.  Council originally approved this contract on March 31, 2016.

The contract term shall be from February 14, 2019 through December 31, 2019.  This is the final renewal options available.



Brittany Gashi, Acting Director of the Purchasing Division
Financial Impact
Estimated $318,200.40 expenditure from various funds
Review Comments
Exhibit 1: Uniforms Purchasing Summary.pdf
Exhibit 2: Uniforms Funding Verification.pdf
Exhibit 3: Uniforms Scope.pdf
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