Recommend approval to award the purchase of a postage machine and certified mail software to Pitney Bowes in the amount of $68,941.89. The mail services are managed by the Department of Information Technology and will be used to administer and process mail media more efficiently for all City departments.

The City of Savannah currently operates a postage machine that has reached the end of its useful life and the manufacturer of the machine notified the City that the maintenance agreement and support can no longer be guaranteed. Mail is a crucial element for the growing needs of the City and a critical communication tool. The City of Savannah processes approximately 166,741 pieces of metered U.S. mail annually. In addition, over 2,500 pieces of certified mail are processed using the certified mail software. The certified mail software is no longer compliant with United States Postal Service requirements.

Approval