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|December 6, 2018, City Council Regular Meeting|
24. Motion to Renew Annual Contract for Multi-Function Copier Equipment and Maintenance with Automated Business Resources, Inc. (Event No. 5399)
Recommend approval to renew an annual contract for multifunction copier equipment to Automated Business Resources, Inc. (ABR) in the estimated amount of $455,000.00. The City of Savannah will use this contract to distribute multifunction devices throughout City offices. These devices will be connected to the City’s network and will provide printing, copying, scanning, and faxing functionality. Existing devices will be removed and replaced with current models.
Each year on average, the City produces 7,296,480 black and white prints and copies, and 1,636,272 color copies and prints.
This is the first of four renewal options available. This contract was originally awarded by Council on November 9, 2017 in the estimated amount of $455,000.00.
The method of procurement used was the request for proposal (RFP), which evaluates criteria in addition to cost. The criteria evaluated for this RFP were qualifications and experience, technical capabilities, references, local vendor participation, MWBE vendor participation, and fees. No numerical MWBE goals were established for this project, but proposers were encouraged to achieve the highest possible MWBE participation and were allotted a maximum of 10 points in the evaluation criteria.
The contract term will be from December 6, 2018 through December 31, 2019.
Damien Hoffman, Department of Information Technology
Estimated amount of $455,000.00 expenditure from various funds
Multi-function Equipment Funding Verification.pdf
Multi-Function Equipment Purchasing Summary.pdf
Multi-Function Equipment Scope.pdf