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December 09, 2021 City Council Regular Meeting
Title
17. Authorize the City Manager to Execute a Contract for Armed Security Services with Sunstates Security, LLC in an amount of $1,523,837. Services will be used for ten facilities, to include: City Hall, Gamble Building, SMN/5515 Abercorn St., Ellis Square, Coastal GA Center, I&D Water Plant, President Street Plant, Forsyth Cafe, Floyd Adams Complex, and special requests by Risk Management.
Strategic Priority
Good Government
Description

Recommend approval to award an annual contract for armed security services for various locations to Sunstates Security, LLC in the amount of $1,523,837.

Sunstates has provided security for City facilities since 2016. Throughout that time, they have proven their commitment to the City of Savannah by not only keeping us safe but often remaining flexible and covering very short notice details without an issue. Additionally, they have provided staffing at the requested City of Savannah temperature checkpoints throughout the pandemic.

The City of Savannah facilities covered under this contract:

  1. City Hall
  2. Gamble Building
  3. Savannah Morning News/ 5515 Abercorn Street
  4. Ellis Square
  5. Coastal Georgia Center
  6. I & D Water Plant
  7. President Street Plant
  8. Forsyth Café
  9. Floyd Adams Complex
  10. Any special detail requested by the Risk Management Department


The method used for this procurement was request for proposal, which evaluated weighted criteria in addition to the cost. Proposals were evaluated on the basis of qualifications and experience, wages, benefits and training, references, local vendor participation and fees.

Nine proposals were originally received for this request. The proposals were reviewed and shortlisted to the top three, who then presented to the selection committee. The selection committee was comprised of staff from Risk Management, SPD, Public Works, and Parking Services. After the presentations were completed, the fee proposals were opened and the pricing was incorporated into the scoring.

The request for proposals was advertised, opened and reviewed. The contract term expires on December 14, 2022. This contract also includes four (4) available annual renewal options. Delivery: As needed. Terms: Net 30 days. The bidders were:

 

B.P. Sunstates Security, LLC (102 E. Lathrop, Savannah, GA 31415)(B) $1,523,836.81

        Allied Universal Security Services (6555 Abercorn Street, Suite 121, Savannah, GA 31405)(B) $1,158,831.96

        AP Security, Inc. (3025 Bull Street, Suite 259, Savannah, GA 31405)(B) $548,313.10*

 

A pre-proposal conference was not conducted. (B) indicates local, non-DBE-owned business. * Indicates a partial proposal, vendors price includes four of ten locations and did not send a response for all locations as requested by the Risk Management Department. Recommend approval.

 

Local available: Yes

Total sent: 550

Total received: 9

Vendor federally debarred/suspended: No

 

Recommendation

Approval

Contact
Bryan Hollis, Director of Risk Management
Financial Impact
Expenditure of $1,523,837 from the General Fund
Review Comments
Attachments
Exhibit 1: Funding Verification - Security Services
Exhibit 2: Purchasing Notes - Security Services
Agenda Plus